Administrative Assistant (m/f/d) – part-time
(19LA003)
Job Start: 01 October 2019
Location: Karl-Heine-Straße 95, Leipzig, Germany
Contract: part-time (23hours), initially time limited contract of employment for two years, extension possible
Leipzig International School is an independent non-profit day school for students from Nursery to Grade 12. It provides a high-quality international education, conducted predominantly in English, to children of all backgrounds, thereby supporting a diverse community and promoting international understanding. Over 190 staff members from all over the world work together to create a stimulating and exciting learning environment for our children whose families come from over 70 countries. Established in 1992, the school has grown and developed significantly over the past years. It operates at two locations: on Könneritzstraße (School, Grades 1 through 12) and on Karl-Heine-Straße (Kindergarten).
Are you interested in becoming part of an international team? Do you believe that education is about learning how to become a citizen of the world? Then we are looking forward to hearing from you!
Be part of our administration team, represent the school, and support our routines!Currently we are seeking a part-time (23 hours) Administrative Assistant to start 01 October 2019 to support the Kindergarten Principals, and to assist the staff and families of our Kindergarten children.
Your tasks and responsibilities:
- Assist and support the Kindergarten Principals and all families, staff, visitors and service providers in a professional, welcoming and friendly manner.
- Work as a team player, collaborating closely with other Kindergarten support staff and administrators, as well as counterparts and colleagues in the business office.
- Serve as Kindergarten receptionist, welcoming everyone who enters the building, handling all incoming and outgoing calls, managing email correspondence, monitoring the comings and goings in the reception area, and serving as the initial point of contact and information for parents and visitors.
- Manage the day-to-day operations of the Kindergarten, arranging for cover for absent staff members, maintaining records, keeping general order in the office and staff work areas, coordinating with kitchen and catering personnel as needed.
- Support in the organisation of Kindergarten events such as parent afternoons, afternoon activities, and field trip planning, making all relevant internal and external bookings.
- Responsible for petty cash and invoicing systems as well as maintaining an overview of orders.
- Translate and proofread outgoing letters.
You should be:
- Customer service oriented, with customer defined as both parents and staff members
- Friendly and positive, with excellent interpersonal skills and a solution-orientation
- Able to quickly analyse situations and systems, always looking to maximise efficiency and effectiveness in a rapidly changing work environment.
- Excellent time-management skills, able to set and communicate about priorities
- A team player, able to both work with others and independently
- Skilled at general organizing and administrative processes
- Highly flexible during the work day, and able to work in a dynamic environment
- Able to remain calm and discreet in a busy environment, while maintaining an overview
Your qualifications:
- Fluency in written and spoken English as well as German; additional languages are advantageous
- A high level of proficiency with MS Office, especially Excel
- Computer/Internet literate
What we offer:
- A dynamic and diverse workplace
- The opportunity to be part of our school community and international life in Leipzig
- A modern workplace with excellent resources
- 30 days of vacation
Please apply via our online application tool on our website and let us know on which website you found out about the vacant position. More information about the required application documents and a short manual how to upload your application are available under ‘Job Opportunities’.
LIS strives for equal distribution of gender as well as for diversity.
The advert will be closed as soon as the suitable candidate is identified.
For further information, please do not hesitate to contact our HR Manager:
Dr Antje Niven +49 341 – 39377 630
More information about our mission, core objectives and values as well as our programmes are available on our website www.lis.school.
Administrative Assistant (m/f/d) – part-time Festanstellung Vollzeit Leipzig International School gGmbH Leipzig Administrative Assistant Computer Empfang English Excel German International Internet Kindergarten Leipzig MS Office Reception Receptionist School literate manager part time Bildung & Training Assistenz,Kaufleute, Verwaltung Kaufmännisch/Handel allgemein Festanstellung Vollzeit Berufseinsteiger Leipzig International School gGmbH Ausschreibendes Unternehmen: Leipzig International School gGmbH Ausschreibungsdatum: 2019-09-27 Vertragsart: Festanstellung Vollzeit Berufserfahrung: keine Branchen: Bildung & Training Schlüsselwörter: Administrative Assistant Computer Empfang English Excel German International Internet Kindergarten Leipzig MS Office Reception Receptionist School literate manager part time Tätigkeitsbereich(e): Assistenz, Kaufleute, Verwaltung Einsatzort(e): 04103 Leipzig